Frequently asked questions for exhibitors

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As an exhibitor, you undoubtedly understand that good preparation is essential for a successful participation in the exhibition. An efficient setup, well-organized stand facilities, and a clear understanding of practical matters contribute to the impact of your presence at our event. On this page, you will find concise answers to frequently asked questions about the setup, stand facilities, and other practical aspects during the exhibition days. Would you like to get in touch with us personally? Please do not hesitate to contact us by phone or email.

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The online exhibition manual contains more information

As an exhibitor, you will gain access to the online exhibition manual. In this manual, you will find all the tools you can use to manage your participation as an exhibitor at Vision, Robotics & Motion as efficiently and effectively as possible. The manual provides information on marketing tools, allows you to specify the items you wish to order for your stand, pre-order lunch packages, and submit your preferences for stand construction.

Find here your exhibition manual

Frequently asked questions about exhibiting and practical matters

When can I, as an exhibitor, start setting up my stand?: The setup for custom and free-form stand construction will take place on Monday, June 3, from 13:00 to 18:00, and on Tuesday, June 4, from 08:00 to 18:00.
The arrangement of the standard stand will take place on Tuesday, June 4, from 09:00 to 18:00.
Do I need an exit pass during the setup?: No, during the setup and breakdown period, you can enter and exit freely.
Do I need a badge during the setup?: No, that's not necessary.
Will my stand crew get an exit pass during the exhibition days?: Every exhibitor will be issued a number of complimentary exit tickets. The amount depends on the size of the stand. Get in touch with us beforehand to ensure you know how many exit tickets are available to you.
Is lunch available during the setup?: The organization will offer a sandwich and/or soup during the setup. In addition, there is a catering point on the exhibition floor where various lunch options can be purchased for a fee.
How is the storage of packaging arranged?: We request exhibitors to take as much packaging material with them as possible. Storage during the event can be arranged at the Service Point. No loose boxes, only crates and pallets that can be lifted by a forklift. There are no costs associated with this.
What is the maximum build height of a stand?: The maximum construction height is 2.50 meters. This applies to all stands, including custom-built stands.
How is the cleaning of the stands arranged?: The stands and aisles will be vacuumed after the setup. After the first day of the exhibition, only the aisles will be vacuumed.
Is forklift service available during setup and breakdown of the exhibition?: Mikrocentrum provides a free service for loading and unloading. If you prefer not to wait for your turn or require specific positioning work, you can also reserve a paid time slot through the online exhibition manual.
Which transporter can we use?: Mikrocentrum does not collaborate with a carrier for transportation to the exhibition.
When does the breakdown begin?: The dismantling process begins immediately at 17:00 on Thursday, right after the exhibition ends.
Will photos and video recordings be made during the exhibition?: Yes, photos and videos will be taken. If you have visited the exhibition, you will receive a link to the album in the week following your visit, where you can view a selection of the photos.
What is the cost of parking at the Brabanthallen?: Visitors are charged 12 euros per day. Exhibitors receive a certain number of exit tickets for their booth staff.

Has your question not been answered?

Have you not received an answer to your question with the above information? Or do you require personal contact based on the above answers? We are here to help! Please contact us by phone or email, and we will respond to your query as soon as possible. You can also find the contact details of our Marketing department and more information about parking on our contact page.

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Not yet an exhibitor but interested in discussing the possibilities?

Warning to exhibitors: rogue publishers

We regularly receive reports from our exhibitors about international 'publishers' and 'visitor list sellers' who suggest through forms and messages they send that they are associated with Vision, Robotics & Motion. Some of these organizations include Expo-Guide, Fair Expo, Fair Guide, Event Fair, International Fairs Directory, and new variants.

For clarity, we want to emphasize that Mikrocentrum does not collaborate with such organizations in any way. Therefore, please be vigilant and do not sign any forms or messages from these organizations. For Vision, Robotics & Motion, any paid additional services always go through the secure login of the exhibitor portal. If in doubt, please contact us!